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Programs_MEMBERSHIP_Policies and Procedures

Policies & Procedures

Somerset County YMCA | Association

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Agreement for Members Paying by Automatic Draft

I understand that this is an on-going membership payment plan, and I may elect to pay by automatic draft. I understand if I elect to do so that my draft will processed on the first of every month, regardless of when it shows on my statement and I authorize Somerset County Young Men’s Christian Association, Inc. (YMCA) to initiate an Electronic Fund Transfer (EFT).

I understand that if I wish to terminate or change my membership in any way, I may do so by giving the YMCA a 30-day written notice with completion of the Membership Edit Form. I understand that this means I will still have one final draft after the date I have signed this form. I understand that my membership usage will expire 30 days from the final draft. Should any membership payment not be honored by my bank, for any reason, I realize that I am still responsible for the payment, plus a $25 service charge assessed by the YMCA. This is in addition to any service fee my bank may charge.

I understand that it is my responsibility to notify Somerset County YMCA in writing should I change my financial institution and/or account at any time. I understand that I can also change this information myself on my online account.

I understand that it is my responsibility to provide Somerset County YMCA with credit card/bank information throughout the term of my membership. Should the YMCA be unable to process my monthly EFT, it could result in the suspension of my membership.

The YMCA Board of Directors may, at their discretion, adjust the monthly rate applicable to my membership category once per year. I understand that I will receive at least 30 days notice prior to such change.

Attire Policy

Appropriate fitness attire should be worn when using the fitness room or gymnasium. If you plan to use the pool, please bring a towel, swim suit and bathing cap (for hair longer than chin length). We recommend that you bring a lock to secure your belongings in the locker room while using the facility.

Cancellations & Change Policy

Somerset County YMCA branches reserve the right to cancel classes for insufficient enrollment and/or for special events; close facilities in inclement weather or due to circumstances beyond the Y’s control; and change schedules, rates and fees without prior notice when necessary.

Class Refund/Credit Policy
  • Requests for class refunds/credits must be submitted in writing using a Refund Request form (available at the Welcome Centers) before the third week of the program session.
  • After two weeks of the class session, refunds/credits will be issued for medical reasons only (requests must be accompanied by a Doctor's note). Refunds/Credits are issued for the remainder of the session, not for individual classes.
  • Refunds/Credits will be prorated based on the number of classes attended.
  • Refunds/Credits are not given for closings due to weather or emergency situations.
  • Memberships and initiation fees are non-refundable and non-transferable.
  • Class credits are valid for one year from date of issue.
Code of Conduct

Somerset County Young Men’s Christian Association, Inc (YMCA) is a not-for-profit organization that embraces the core values of caring, honesty, respect and responsibility. By joining the YMCA, you as a member are agreeing to subscribe to these operating values. If at any time your behavior does not support these values, the YMCA has the right to revoke your membership status.

  1. Members are expected to comply with all YMCA policies as stated on our website www.somersetcountyymca.org.
  2. Membership card must be presented for admission. No privileges can be obtained without it.
  3. The YMCA is promoted as a safe and welcoming environment for all members and guests, therefore you shall:
    • Act appropriately at all times and in a mature and responsible manner
    • Respect the rights and dignity of others
    • Refrain from language or any action that can hurt or frighten another person or that falls below a generally accepted standard of conduct
    • Be responsible for your personal comfort and safety and ask any person whose behavior threatens your comfort to refrain. If you feel uncomfortable in confronting the person directly, report the behavior to a staff person, director or manager on duty.
    • The YMCA monitors the National Sex Offender Registry. Persons on this list will not be eligible for YMCA membership, program participation, guest privileges, volunteer or employment opportunities with the YMCA.
  4. Prohibited actions specifically include:
    • Inappropriate attire
    • Smoking and the use of e-cigarettes as the YMCA is a smoke free environment
    • Angry or vulgar language includes swearing, name-calling or shouting
    • Physical contact with another person in any angry or threatening way
    • Any demonstration of sexual activity or sexual contact with another person
    • Harassment or intimidation by words, gestures, body language or any menacing behavior
    • Theft or behavior that results in the destruction of property
    • Carrying or concealing any weapons or devices or objects that may be used as weapons
    • Using or possessing illegal chemicals or alcohol on YMCA property, in YMCA vehicles or YMCA sponsored programs
    • Using of video/photography devices throughout the facility except on Parent Observation days and at Special Events
    • Any other conduct of any inappropriate, threatening or offensive nature
  5. Be mindful of personal hygiene. We reserve the right to ask a member to leave the facility if they exhibit an offensive odor.
  6. Use of cell phones in the Wellness area shall be limited to audio or video playback or reading applications.
  7. Members and guests shall identify themselves to staff when asked.
Entrance Policy

Each time you come to the Y, you will need to bring your membership identification card. For security reasons, we ask that each member scan their membership card at the Member Services Desk upon entering the Y.

Guest Policy

Do you have a friend who might enjoy the Y? Or, a family member visiting who wants to exercise? Bring them to the Y with you!

  • Members age 18 and older are welcome to bring guests to the Y.
  • All guests must be accompanied by a member and will be asked to complete a waiver and present a photo ID.
  • Guests will receive 3 complimentary visits per calendar year; after 3 visits the fee is $20 per visit at Somerset Hills YMCA and $12 per visit at Bridgewater YMCA, Hillsborough YMCA, and Somerville YMCA.
  • All guests are expected to abide by the YMCA Code of Conduct and the Rules and Regulations of Somerset County YMCA.
  • Guests are not permitted on Teen, Youth, Summer, College, 7th Grade or any short term memberships.
Lost & Found Policy

The YMCA is not responsible for lost or stolen items. If you have lost an item, the Welcome Center staff can direct you to the lost and found. Unclaimed items will be donated to charity at the end of each month.

Membership Change Procedure

If you have a change of address or an addition to your family, please visit the Membership Services Desk to complete the Membership Edit Form.

Membership Dues & Fees

Memberships are non-refundable and non-transferable. Your monthly membership dues provide for daily operation of member services.

Membership Hold Policy

As a courtesy, we allow members to put their membership on hold for up to 3 months in a calendar year. There is a $10 fee charged for each month that the membership is held. Members must complete the Membership Edit form located at the Member Services Desk by the 25th of the month.

Membership Renewal Policy

Members must renew on or before the expiration date on their card for continuous use of the facilities. Members who do not renew their membership within 30 days after expiration will be subject to the new member fee and will not be considered renewing members. This does not apply to bank draft, which is a perpetual membership.

Membership Termination Policy

For membership terminations, we require 30 days written notice. Members must complete the Membership Edit form located at the Member Services Desk.

Release and Hold Harmless Agreement

ATTENTION:Please read carefully as this Agreement affects you and your family’s legal rights.

GENERAL RELEASE, INDEMNIFICATION AND HOLD HARMLESS: In consideration of being permitted to utilize (as a member, participant, guest or volunteer) the facilities, services and programs of Somerset County Young Men’s Christian Association, Inc. (YMCA) for any purpose (including, but not limited to observation or use of facilities or equipment, or participation in any program or event affiliated with the YMCA, without respect to location) I, the undersigned, and my Parent/Guardian, if applicable, do hereby release, indemnify, hold harmless the YMCA, all directors, officers, employees, volunteers, agents, independent contractors and other participants (collectively “YMCA & Affiliates”) from any and all liability claims, demands, costs, expenses, and actions of any nature whatsoever arising out of or related to any loss, damage or injury, including death, which may be sustained by me, any members of my family, my guests of any age, or to property, whether or not caused by any negligence, either active or passive, by or on behalf of the YMCA & Affiliates.

ASSUMPTION OF RISK: I understand that participating in activities, as a participant, volunteer, or observer, exposes me to a risk of property damage, personal injury or death. I represent that I am in good health and have not been advised by a health care professional of any restrictions that would affect safe participation in any program or activity in which I elect to take part. I hereby agree to inspect and carefully consider such premises and facilities or the affiliated program immediately upon each occasion of entering or participating. I understand that my choice of participating in programs or activities is voluntary on my part, and I affirm my desire to participate in such program or activity. I agree to assume full responsibility for my safety, the safety of my family and guests, and the safety of my property while I am in or at the YMCA or an event or program affiliated with the YMCA, without respect to location.

MEDICAL RELEASE: In case of accident, injury, or illness of whatever kind or nature and however caused, and in the event my Emergency Contact as designated herein cannot be readily reached, I hereby authorize the YMCA affiliates permission to act on my behalf in seeking appropriate emergency medical treatment. I understand I am responsible for all fees and expenses that result from any such care and treatment rendered.

PHOTOGRAPHIC AND AV RELEASE: I hereby give permission and consent to YMCA & Affiliates to make incidental and occasional photographic, audio and video recordings in connection with participation in YMCA activities or programs and to utilize the same in any manner, and without any compensation to, and/or claim by me, my family or guests.

OTHER: The terms herein shall also serve as a release and assumption of risk by my heirs, successors, assigns and legal representatives, and all members of my family, and may be pleaded as a bar to litigation.

If any provision of this Agreement is deemed invalid by a court of competent jurisdiction, the invalidity of such provision shall not affect the validity of the remaining provisions of this Agreement, which shall remain in full force and effect.

Returned Check / Returned Draft Fee Policy

For all returned checks and/or bank drafts, a $25 service fee will be applied to the membership account.

Safety & Security Policies

Your safety is a priority. Thank you in advance for your cooperation in adhering to our policies and procedures.

  • All members, guests and visitors, including children, are required to scan/sign in at the Welcome Center to gain access to the facility.
  • All members must have a membership card and picture on file.
  • Children 10 and under must be supervised at all times.
  • Locker rooms are available for daily use – please lock your personal belongings.
  • The use of cell phones and video recording devices is prohibited except for Special Events and Parent Observation Days.
  • To ensure the safety of all, the Somerset County YMCA will verify each member and guest through the National Sex Offender Registry and has the right to deny access to those on the SOR registry.
  • Family locker rooms are available for adults accompanying children of the opposite gender or those with special needs. Please see the Welcome Center for more information.
Severe Weather Policy

In case of inclement weather, individuals are encouraged to call the YMCA for information regarding program cancellations, delayed openings or closures.

Bridgewater YMCA
Hillsborough YMCA
Somerset Hills YMCA
Somerville YMCA
908 526 0688
908 369 0490
908 766 7898
908 722 4567

 

Delayed openings or facility closures will be communicated one hour in advance via the website and social media. You can also receive updates by visiting us on Facebook and Twitter.
Somerset Hills YMCA Facebook and Twitter
Bridgewater, Hillsborough and Somerville YMCAs Facebook and Twitter

During severe weather events, while we will make every effort to remain open, the safety of our members and staff is of paramount importance and will determine facility hours. We reserve the right to delay opening or close the facility when deemed necessary.

Classes cancelled due to weather will not be made up and credits will not be issued.

Per recommendation from YMCA Services Corporation, and to ensure the safety of all participants, the pools will close in the event of a thunderstorm or lightning strike. They will remain closed until 30 minutes after the last thunder or lightning strike occurs.

Youth Supervision Policy

Somerset County YMCA places a high priority on the safety of members and program participants. For the purposes of this policy “YOUTH” is defined as children ages 10 and younger.

  • While present in all Somerset County YMCA facilities and program sites, all children ages 10 and younger must either be attending a YMCA program or accompanied by a parent or guardian at least 18 years of age.
  • During open gym and open swim, parents/guardians of children ages 10 and younger must be present in the room and supervising their children. The parent/guardian must be in appropriate bathing attire in the natatorium with their children ages 7-10 during open and family swim. Parents (appropriately attired) must be in the water within arms reach of children ages 6 and younger.
  • All children ages 17 and younger must have current emergency contact telephone number(s) and name(s) on file with the Member Service Desk.
  • Parents/guardians of children ages 10 and younger are responsible for delivery to the instructor (at the start) and pick up from the room (immediately at the end) of their child’s class/program.